Project Coordinator Event Specialist LATAM SOUTH (ID2221)
AO Foundation · São Paulo, São Paulo, Brazil
Job description: **This role is based in São Paulo, Brazil.** **Main Responsibilities** * Support event deployment and logistics (pre\-, on\-site and post\- event) * Provide operational and administrative support for all related event activities and maintain activities in the event management system * Manage event participants for assigned educational events * Support the events execution on\-site as a backup of the Event Owners * Help to facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists) * Manage the collaboration with local agencies / suppliers * Act as the cost expert of the events (manage the expenses) * Drive invoice handling and P\&L reporting * Manage CME accreditation * Manage compliance approval and data in Concerto * Manage event closing for final reconciliation * Assigned event(s) within in the cluster and support in managing the budget for the assigned events **Main Requirements** * Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education “Fachausweis“ * Proven record of professional experience in event organization or project management (1\-3 years) * Experience in medical events/course organization would be an advantage * Strong organizational\-, project\- and event management skills * Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders * Good problem solving and strong analytical skills as well as proven ability to prioritize task * A collaborative, solution\-focused approach, ability to collaborate well with others and work cross\-functionally across the organization * Effective Team player skills through consistent reliability and effective support * Knowledge and proven experience of relevant systems * Fluent written and verbal Portuguese and English. Fluency in Spanish will be considered as an added value We offer: * An interesting and varied job in an exciting and innovative organization * The opportunity to be part of a highly committed international team * Modern infrastructure * High degree of flexibility regarding working hours and location (depending on operational requirements) * Generous pagacke of social benefits, including supplementary vacation days and pension scheme contributions * Internal skills training opportunities and support for continued education