BCD Meetings & Events · São Paulo, São Paulo, Brazil
**Job Specific Essential Duties \& Responsibilities** **Data Accuracy \& Reporting** * Spend and cost savings data entry into StarCite meeting management tool. * Quality control of final budgets for accuracy in spend and savings reporting. * Enter final billing budget into Maconomy * Complete final reconciliation of program ledger and update Analytix reporting to reflect final financial summary document * Prepare final labor reports **Billing** * Identify revenue variances between original and final bill * Identify billing opportunities to maximize revenue * Monitor group balance transactions and make additional revenue adjustments as necessary * Prepare final closing invoice in Maconomy and close program * Prepare journal entries, job reallocations, revenue adjusting entries and invoices as required **Supplier Partnerships** * Resolve billing discrepancies with vendors * Collect all hotel commissions due * Evaluate the accuracy and completeness of on\-site billing * Reconcile all vendor invoices against on\-site billing documents and purchase agreements * Review vendor invoices and compare against vendor contracts to ensure accuracy. **Project Management** * Manage billing reconciliation process for meeting and event expenditures. * Work with planning leads to produce accurate final invoices. * Execute payments within client guidelines and policies. * Perform audit and file close out procedures within customer required timeline. * Prepare final billing according to client and internal guidelines. Review with the Program Manager and Account Executive and make changes as necessary. **Communication** * Manage and track discrepancies, discounts and/or credits and communicate as necessary. * Ensure all required financial documentation is uploaded to customer meeting management system. * Provide client with necessary backup and documentation upon request.