(Assistant) Office Manager, Sao Paulo Overseas Centre
Enterprise Singapore · São Paulo, Brazil
The Global Markets Team is responsible for driving enterprise growth through internationalization and strengthening Singapore’s position in global trade. The team works closely with internal and external stakeholders to build global linkages and advance Singapore’s broader geopolitical and economic objectives ***.*** **Job Description** The Assistant Office Manager / Office Manager is part of the team at Enterprise Singapore’s Sao Paulo Overseas Centre. The Assistant Office Manager / Office Manager will work with the Regional Director to play a key part in **driving effective centre administration** and **supporting operational activities** for stakeholder engagement. ***Administration \& Operations*** * Manage the end\-to\-end administrative and accounting functions of the Sao Paulo Overseas Centre. This includes procurement, payments, bookkeeping, budget tracking and utilisation, office maintenance, contract management, financial reporting, insurance plans, leases, bank accounts, employee allowances, license and insurance renewals, cleaning services, IT vendor services etc). * To liaise closely with relevant department in Singapore Headquarters and be updated on corporate policies, especially those relating to admin, finance, and audit. * Coordinate with external agencies and vendors, and manage procurement, delivery of goods/services as well as payments. * Oversee the maintenance of office facilities, inventories, IT, telephone and assets to ensure smooth and efficient operations. * Assist with incoming and outgoing trip arrangements, including logistical and administrative arrangements. * Any other administrative and operational duties that may be assigned to ensure overall effectiveness of the Centre. **What You’ll Be Using and Applying** * Strong interpersonal and communication skills, with high English and Portuguese language proficiency (as liaison with Headquarters and stakeholders are mostly in English) * 2 to 8 years of experience in administrative and accounting functions in a work setting * Familiar with Microsoft Word and Excel in a work setting * Attention to detail, alongside the ability to follow standard operating procedures * Experience in SAP will be a bonus * Experience working with consulates, foreign trade agencies, international organisations and companies will be a bonus **How We Work Together** We value individuals who work well with others, communicate clearly, take ownership of their work, and are open to learning and improvement. You should be comfortable navigating change and contributing positively to a collaborative team environment. By submitting your application, you hereby give your consent to the relevant government agencies to: 1. Obtain and verify information from or with any source (including third parties) as may be deemed appropriate by the relevant Government agency for the purposes of assessing your application for employment; and 2. Share your personal data set out in the application and any personal data subsequently provided in connection with your application for employment with other government agencies for the purposes of recruitment and review of recruitment practices and for such personal data to be also used as part of de\-identified and aggregated data for reporting purposes.