Country Coordinator ( CTA - Clinical Trial Associate level )
Bristol Myers Squibb · São Paulo, São Paulo, Brazil
At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose\-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it. *A BMS acredita que ter uma equipe diversificada de funcionários e uma cultura de inclusão é vital para a inovação e para executar de forma bem\-sucedida nossa estratégia de negócios BioPharma. **Todas as nossas oportunidades são abertas para pessoas com deficiência (PCD),** assim como para as demais dimensões no sentido mais amplo da diversidade, como gênero, idade, etnia, raça, orientação sexual \& identidades, habilidades físicas, aparência, religião, origem socioeconômica, estilos de pensamento e experiências de vida* **Position Summary** This position will provide administrative support to the conduct of clinical trials conducted by RCO from study start\-up to study closure; any may include administrational support to the Regional Heads, Head of RDLs, Head of Clinical Operations or Country Heads. **Key Responsibilities** **Study support** * In line with country requirements, arrange drug and non\-drug (Lab kits, ECG, e\-COA) importation to support study site, and where required contact with CSC Logistics for drug shipment. * Coordinate, and where applicable, prepare study related documents for printing, sealing, scanning, binding and delivery to site. This includes printing and/or sending electronically the On\-Site Investigator Files to sites. * Provide administrative support to the study team (i.e., study related mailing, bill processing, printing, etc.) * Archiving process handling at study closure. * Support distribution of Additional Label Forms (ALF) to sites * May support the local study team in the planning and execution of timelines and activities for study start\-up, including submission to ethics committees, governance offices and Health Authorities. This may also include amendments and follow up until approval * May update national registries where applicable * May support the collection and distribution of documents to and from sites. * Enter data into systems as required (eg eTMF) and support document upload into eTMF and other systems. **RCO Managerial \& Office Support** * Perform administrative functions, like calendar management, organizing on site and remote meetings, travel arrangements, preparing T\&E reports, creation of purchase orders, requisition of supplies * Support manager and the team to navigate various administrative systems and databases in compliance with applicable procedures * Supports managers in researching inquiries and tracking and interpreting data from various databases * Support manager and teams as needed for finalizing/formatting various presentations * Maintain departmental SharePoint (owner) * May support co\-ordination of employee onboarding, distribution of announcements * Coordinate RCO meetings (logistics, venue) * General office administration (stationery, mailings, email distribution lists, printing) **RDL Global Support (if relevant and assigned to you)** * Supports RDL Leadership across all regions so that there is a consistency in the delivery of the RDL vision to the team and external stakeholders * Oversees the creation and maintenance of complex workflows and processes to ensure seamless allocation of work and the reporting of deliverables. * Provides expertise in the adoption of IT tools to facilitate learning and development initiatives and communications. * Builds and maintains Sharepoint, MS Teams Channels and other collaborative tools as needed. * As this role requires the support of team members across multiple time zones, there will be a requirement to participate in meetings outside of business hours. * Engage with line management and/or Head of Clinical Operations or Head of RDL to assist in the resolution of complex issues both locally and/or globally. * Serve as a key resource for colleagues, by providing guidance, leading training and mentoring to other team members through a mentoring process using informal and/or formal presentations. * May serve as an SME for systems of processes across the department \+/\- contribute at a global level to these systems or processes **Qualifications \& Experience** Degree Requirements college qualifications or university degree **Experience Requirements** * Experience managing multiple priorities and ability to accomplish tasks within a timeframe, setting milestones to meet deadlines and achieving goals. * Demonstrates ability to function independently. * General knowledge of software systems and web\-based applications. Good computer aptitude and willingn