Administrative Coordinator -SP
FiberHome Brasil · São Paulo, São Paulo, Brazil
At FiberHome, we are shaping the future of connectivity. As a global leader in telecommunications and network infrastructure, we are driven by innovation, collaboration, and a strong commitment to delivering high\-impact solutions to our clients. 🌍 Our Culture At FiberHome, we believe that innovation starts with people. We foster a **collaborative, inclusive, and high\-performance environment** where: * Ideas are encouraged and innovation is part of our daily mindset * Teams work together across borders, combining global expertise with local insights * We invest in continuous learning and professional growth * Results matter — but how we achieve them matters even more We value professionals who are **proactive, curious, and driven to make an impact** . **Responsibilities** **Responsibilities and Attributions** * Coordinate the company’s administrative and facilities operations; * Plan and implement workplace improvements, including workstations, meeting rooms, pantry, and common areas; * Manage office infrastructure and maintenance, including utilities, equipment, building management, and safety\-related matters; * Oversee the full lifecycle of expatriate housing, including contracts, payments, maintenance, inspections, move\-ins, move\-outs, and asset control; * Source, negotiate with, and manage suppliers for cleaning, security, maintenance, vehicle rental, catering, and office materials; * Monitor service quality, evaluate supplier performance, and support the resolution of operational issues; * Review invoices and coordinate payment processes with the Finance team; * Manage administrative purchases, office supplies, PPE, equipment, fixed assets, and inventory; * Coordinate domestic travel, accommodation, transportation, airport transfers, and the reception of visitors and international delegations; * Prepare and monitor administrative budgets, track expenses, and identify cost\-reduction opportunities; * Supervise outsourced teams and ensure compliance with agreed quality standards; * Maintain organized records of contracts, invoices, inventories, and other administrative documents; * Prepare periodic reports and communicate key activities, improvement plans, and potential risks to management; * Collaborate with the Projects, Procurement, Finance, and Human Resources teams to support operational needs. **Requisites And Qualifications** Requirements \& Qualifications * Bachelor’s degree in Business Administration, Public Administration, Corporate Management, or a related field; * At least three years of experience in Administration, Facilities, or administrative operations management in Brazil; * Native or fluent Portuguese, with excellent verbal and written communication skills; * Fluent English for daily communication and reporting to international management; * Proficiency in Microsoft Office, especially Excel for controls, budgeting, and data analysis; * Experience with supplier sourcing, quotations, contract negotiation, and vendor management; * Practical knowledge of lease agreements, invoice review, and local administrative processes; * Strong organizational skills, a proactive mindset, discretion, and the ability to manage multiple priorities and emergencies; * Strong cross\-cultural communication skills and the ability to work effectively in a multicultural environment. **Addtional Informations**