**Job Summary** Are you an experienced Executive Assistant who thrives in a fast\-paced environment and wants to be at the heart of the world of Fine Fragrance, supporting regional leadership while helping bring creativity, science, and artistry together? IFF is a global leader in flavors, fragrances, food ingredients and health \& biosciences. We deliver sustainable innovations that elevate everyday products. **Scent:** Harnessing the full emotional power of scent, driven by pioneering creativity, science, consumer expertise and a mindful approach to fragrance design. This role is based in **Tamboré, São Paulo, Brazil (hybrid role)** . Be part of a collaborative, open\-minded, growth\-oriented team where together we can achieve greatness and make a real impact. Your potential is our inspiration. In this role, you will have the opportunity to be part of the coveted world of Fine Fragrance, gaining exposure to the behind\-the\-scenes creation of iconic perfumes and collaborating with some of the industry's most renowned perfumers. This is a unique environment where artistry, imagination, and science come together to create exceptional fragrance experiences. As the trusted partner to the VP, Commercial Director Fine Fragrances for LATAM, you will play a key role in optimizing executive effectiveness, supporting strategic initiatives, and helping drive business success across the region. Working within a global, entrepreneurial, passionate, and creative organization, you will collaborate across multiple functions, disciplines, and time zones while serving as a central point of coordination and communication within the Fine Fragrance ecosystem. This position requires a high degree of professionalism, tact, integrity, and discretion due to regular interaction with senior leaders and exposure to confidential business information. Success in this role requires a proactive, self\-driven individual who thrives in a dynamic environment and consistently anticipates business needs. **Where You'll Make a Difference** * Provide dedicated administrative support to the VP, Commercial Director Fine Fragrances for LATAM by proactively managing a complex calendar, prioritizing competing demands, resolving scheduling conflicts, and maximizing productivity. * Ensure the VP is fully prepared for internal and external engagements by coordinating agendas, materials, briefing documents, follow\-up actions, and ongoing communication with stakeholders. * Coordinate leadership meetings, department initiatives, and strategic projects by aligning timelines, resources, stakeholders, and deliverables to ensure successful execution. * Manage domestic and international travel arrangements from planning through completion, including detailed itineraries, logistics coordination, and ongoing travel support. * Prepare, refine, and deliver professional executive presentations, reports, business analyses, correspondence, and communications using Microsoft PowerPoint, Excel, and other productivity tools. * Administer operational activities including expense reports, travel expenses, office coordination, supply ordering, purchase order creation, and payment process tracking. * Organize and continuously improve document management, information\-sharing processes, and administrative workflows to ensure efficiency, accuracy, and compliance. * Lead the planning and execution of executive events, leadership offsites, customer engagements, and departmental meetings, including venue coordination, agendas, communications, procurement, and logistics. * Partner closely with executive assistants and cross\-functional teams globally to centralize information, facilitate communication, solve issues proactively, and support seamless business operations. **What Makes You the Right Fit** * Bachelor’s degree or equivalent relevant professional experience. * At least five years of experience as an Executive Assistant or in a similar senior administrative support role. * Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams. * Professional fluency in English with excellent written and verbal communication skills. * Demonstrated experience supporting senior executives, managing highly confidential information, and interacting effectively with stakeholders at all organizational levels. * Proven ability to coordinate complex domestic and international travel arrangements, expense management, and executive scheduling. * Strong organizational, planning, and project management skills with the ability to manage multiple priorities and tight deadlines simultaneously. * Self\-driven, proactive, and resourceful approach with strong problem\-solving skills, sound judgment, and exceptional attention to detail. * Ability to work effectively across global teams, time zones, and diverse cultures while maintaining a positive, flexible, and customer\-focused mindset. **How Would You Stand Out?** * Previous experience supporting r